Anyone with email knows how pesky spam can be. Luckily, Outlook offers a few different rules that allow you to automate how you handle spam email that your email doesn’t recognize as spam (or that you don’t want marked as spam, but also don’t want clogging up your inbox). This is particularly useful for newsletters and subscription emails you may want to keep for reference but not stare at all the time.

There are a few different conditions you may want to consider when telling Outlook what to filter out. The most common are:

  • Sent from
  • With _______ in subject and/or body
  • With specific words in the body
  • With specific words in the message header
  • With specific words in the recipient’s address
  • With specific words in the sender’s address
  • From RSS feeds with specified text in title
  • From any RSS feed

Once you have an idea of what you want to remove from your inbox, you can determine which action you want to take. Some of the more common actions for spam email include:

  • Move it to the specified folder
  • Assign it to the ___________ category
  • Delete it
  • Permanently delete it
  • Move a copy to the specified folder
  • Mark it as read
  • Apply retention policy

Depending on the email, you may want to move or copy it to a folder, mark it as read, or delete it altogether. Setting up these rules and creating any necessary folders may take a little time up front, but it will save you significantly over time.

To further optimize your email, you may want to consider organizing emails you want to keep, automating some of your forwarded emails and replies, and/or prioritizing your emails. If you have a unique situation, you may want to consider some of these lesser-known applications.

 

We like to give credit where credit is due. Featured photo from Bench Accounting.

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